Aestiva
Procurement

Over 500 Systems Delivered.

We make Workflow, Audit and Compliance Easy.

PricingRequest A Demo

"We could not be more pleased with the ease of use and functionality..."

— Catherine Carter

Financial Specialist

Great Lakes Bioenergy Research Center









A Capterra 5-Star Product

Flexible. Powerful. Installed Quickly.

Aestiva Procurement is procurement: all kinds of procurement. Purchase Requisitions, Purchase Orders, RFQs, Inventory, Asset Management, and more. All kinds of processes, automated your way. As a paperwork automation company we do it all. Call today.

Sample procurement scenarios:

  • Request-PO-Receive-Match-Pay
  • Request-RFQ-PO-Receive-Invoice-Pay
  • Request-PO-Receive-InvoiceRoute-Pay
  • Request-PO-MultiReceive-Invoice-Pay
  • GenRequest-Split-PO-Invoice-Pay

Need process mapping help?
Ask for an on-site analyst.

Affordable Too

Working with a world leader in paperwork automation, you'll enjoy powerful and carefree technology. There are no recurring license fees, and Aestiva can do just about anything you want. The solution priced below is for a Request-RFQ-PO-Receive-Invoice process; on-site analysis and systems integration have not been included. Call for details.



A Capterra 5-Star Product

"We could not be more pleased with the ease of use and functionality..."

— Catherine Carter

Financial Specialist

Great Lakes Bioenergy Research Center

Why Aestiva Procurement?

Approval Workflow

Hundreds of automated workflows and workflow options to fit every need.

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Reporting

Includes a powerful reporting engine that's also easy to use.

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Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

Full Audit Trail

Bottom line: our audit trails make compliance a breeze and auditors very happy.

Accounting & ERP Integration

We're experts in integration. Most of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm so we fit your process. We're here to solve problems, not create new ones. Call and see for yourself.

Why Aestiva Procurement?

Approval Workflow

Hundreds of automated workflows and workflow options to fit every need.

learn more

Reporting

Includes a powerful reporting engine that's also easy to use.

learn more

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

Full Audit Trail

Bottom line: our audit trails make compliance a breeze and auditors very happy.

Accounting & ERP Integration

We're experts in integration. Most of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm so we fit your process. We're here to solve problems, not create new ones. Call and see for yourself.

Why Aestiva Procurement?

Approval Workflow

Hundreds of automated workflows and workflow options to fit every need.

learn more

Reporting

Includes a powerful reporting engine that's also easy to use.

learn more

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

Full Audit Trail

Bottom line: our audit trails make compliance a breeze and auditors very happy.

Accounting & ERP Integration

We're experts in integration. Most of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm so we fit your process. We're here to solve problems, not create new ones. Call and see for yourself.

Hundreds Of Modules

Highly customizable and flexible

Budget Modules


A variety of off-the-shelf and custom budget modules are available. Modules allow you to upload annual, monthly, or quarterly budget data (which can be tied to GL Codes and/or Departments), upload project-based budgets, and/or place limits on users based on their budget authority. Call for pricing.

Custom Blanket PO System


The base procurement system allows you to set up Blanket POs and mark off received goods. Add-ons can include approval notification when changes exceed pre-defined thresholds, notification of expirations, and notification of manual sign-off requests. Call for pricing.

Customized Approval Flow


The base procurement system includes a comprehensive budget approval flow module. However, in cases where company-specific hierarchies are in place, Procurement can be extended with custom approval tables to ensure ease of administration. Procurement software also allows manual requests for sign-off. Call for pricing.

Custom PO


A special purpose extension to the Purchase Order software that allows you to use special purpose Purchase Order screens for leases, IT expenses (with serialization and RMA support), contracts, service orders, and construction (with contractor back-charge notification). Call for pricing.

Custom Receiving Tools


The base procurement system includes support for full or partial receipt of goods. Custom tools can be added for handling RMAs, asset tracking, and QA reviews. Call for pricing.

Custom Shipping


Dual stand-alone and integrated management of shipments and release of items for use outside of entity. Call for pricing.

EDI Services


A variety of advanced services for setting up and maintaining EDI exchanges with suppliers, customers, and partners is available. Call for pricing.

Expense Forms


Special purpose forms for travel and non-travel related reimbursements, and check requests. Can be used to launch/manage expense-related purchases. Call for pricing.

GSA Module


Splits line items based on direct and indirect procurement expenses. Includes GSA data integration. Call for pricing.

Invoice Approval - Enterprise


An Invoice Request form with invoice(s) attachments, return management, approvals, and more. Call for pricing.

Language Support


This product may be delivered in almost any language. Call for pricing.

Logistics Forms


Forms and Tools for managing the movement of procured goods. Call for pricing.

Item Catalog


An advanced vendor and item catalog is included with the base product. The base procurement system includes auto-capture of items ordered, a google-like search, vendor territories, and vendor categorization. Custom catalogs can include image-based navigation, corporate-approved product catalogs, and/or stock/non-stock item controls. Call for pricing.

Order Entry


Can be linked to purchasing, inventory, inventory pick-lists, cost and markup analysis, and drop-ship. Call for pricing.

Problem and QA Reports


Special purpose forms for managing problems that arise in relation to received goods. Call for pricing.

RFX Forms - Enterprise


Creation of the RFX form is included with the base product. Additional features can include awards, award notification, conversion to Purchase Orders, web-based vendor signup, review, and approval. Call for pricing.

Smart Spend Modules


Allow for the creation of spend analysis reporting and lookup selection screens, to promote lowest-price selection, and greater visibility, to see information during the purchase process. Call for pricing.

Split Reporting


Gives the ability to split individual line items in the procurement system into multiple codes based on unit price, extended price, and/or percent split or based on previously saved split. Call for pricing.

Template Kits


Give the ability to define sets of purchasing forms and have them auto-submit for approval on a recurring basis. Note: Ability to create template kits is included in base product. This feature allows for added functionality. Call for pricing.

Vendor Analysis/Spend Management


Ability to issue vendor reports and vendor problem reports and report on vendor history. Call for pricing.

Vendor Request Form


The base procurement system already includes the ability to perform simple Vendor Requests with automated approval. However, if a new form is needed with a custom approval flow to manage the Vendor Request process, a module is available. For more information, see the product, Aestiva Vendor Request.

Vendor Punchout


The base procurement system can be integrated with vendor web sites. When this happens you no longer need to shop on the vendor site - saving you time and money. Instead, you access the vendor site from within Aestiva Purchase Order. For more information, see the product, Aestiva Punchout.

Vendor Sign-off


Gives the ability to require and report on outside vendor confirmation requests. Can support other vendor check-offs related to order fulfillment. Call for pricing.

Warehouse Check In/Out


A variety of forms and methods is available. Call for pricing.

Price Tiers for Aestiva Procurement Software
One-time (non-recurring) pricing based on number of active named users.
Price below includes setup and installation. Please call for quotation.

PR-5 $5,695 (Up to 5 users)
Plus $380 per additional user.
PR-50 $16,695 (Up to 50 users)
Plus $299 per additional user.
PR-150 $34,195 (Up to 150 users)
Plus $229 per additional user.
Other Call for pricing.
Scaleable to 100,000+ users.
1.9A100

Learn how Aestiva Procurement can improve your workflow.

Call Us Schedule A Demo